Effective date: November 6, 2026 Website: https://fridaynighthockey.ca App: Friday Night Hockey for iPhone and Android

Who we are

Friday Night Hockey is a private, invitation-only recreational hockey club. This policy covers our website, https://fridaynighthockey.ca, and the Friday Night Hockey mobile app. Both are open only to registered members whose account a club manager has approved. Nothing about members, including profiles, rosters, posts, comments and messages, is visible to the public.

The club’s managers run the website and app and are responsible for your information. To ask a question or make a request about your information, message a manager in the app or on the website.

Creating an account

You can only register with an invitation from the club. When you register, we email you a link to confirm your email address. A manager then reviews your registration before you can use the site or app. When you register, and again when this policy changes, we ask you to agree to this policy. We record the date, the policy version and your IP address when you agree.

Information we collect

Your profile

  • First and last name
  • Email address, and a second email if you add one
  • Cell phone number
  • Birth date
  • Up to two emergency contacts: name, phone number and relationship to you
  • The positions you play
  • A profile picture, if you add one
  • Your time zone, used to show game times

Club activity

  • Your In or Out answer for each game, the position you play that night, notes you add to a game and tasks you take on
  • Attendance
  • Announcements, comments, poll votes and direct messages you send
  • Photos you add to posts

Kept by managers

  • Your group (Regulars, Spares or Alumni)
  • A skill rating for each position, used only to balance teams. Only managers see ratings; players never see any, including their own.
  • Payments you make to the club: season, what it was for, amount, payment method (such as e-transfer, cash or card) and date. Managers enter these by hand. We never collect or store card numbers or bank details, and the app does not take payments.

Waivers

If the club requires a waiver, you sign it once per season. We keep the signed waiver with your signature, the date and your IP address.

Technical information

  • When you comment, the website records your IP address and browser user agent to help stop spam and abuse.
  • The app keeps your sign-in token on your phone so you stay signed in.

How we use it

We use your information only to run the club: scheduling games and taking attendance, building balanced teams, calling up spares, sending announcements and notifications, tracking fees and payments, keeping in touch with members, and contacting your emergency contacts if you are hurt. We do not sell, rent or trade your information, and we do not use it for advertising.

Who can see your information

  • Other members can see your name, email, cell phone, positions and profile picture, so teammates can reach you. They also see your In or Out answers and the posts, comments and messages you share with them.
  • Only you and the managers can see your emergency contacts, birth date, waiver and payment records.
  • Only managers can see skill ratings.

The mobile app

The app connects only to fridaynighthockey.ca, using your website account. It follows the same access rules as the website.

  • Camera and photos: the app asks for these only when you choose to take or pick a profile picture. It does not read any other photos.
  • Notifications: the app checks our website for new alerts (game invites, reminders, new posts, lineups and messages) while it is open and about every 15 minutes in the background, then shows them on your phone. No outside push notification service is used. You can turn notifications off in your phone’s settings.
  • No ads, analytics or tracking: the app contains no advertising, analytics or third-party tracking tools, and it does not track you across other apps or websites.
  • Not collected: your location, health data, phone contacts, browsing or search history.

Calendar sync

Each member can turn on a private calendar link that lists their games. If you add it to Apple Calendar, Google Calendar or another calendar app, that service downloads your game schedule under its own privacy policy. You can reset the link at any time from your profile.

Cookies

The website uses cookies only to keep you signed in and remember your settings.

  • A test cookie on the sign-in page checks that your browser accepts cookies. It holds no personal data and is removed when you close your browser.
  • Sign-in cookies last two days, or two weeks if you choose “Remember Me”. Screen-option cookies last one year. Signing out removes the sign-in cookies.
  • If you edit or publish a post, a cookie with the post’s ID is saved for 24 hours. It holds no personal data.

The app does not use cookies.

Services we use

We share information only with the services needed to run the site:

  • Our web host, which stores the website and its database.
  • Email delivery, for confirmation links, password resets and club emails. Password reset emails include the IP address that asked for the reset, for security.
  • Spam protection: the sign-up and sign-in forms use a built-in check. If the club turns on Cloudflare Turnstile or Google reCAPTCHA instead, that service sees your IP address and browser details when you use those forms.
  • Embedded content: posts may include videos, maps or images from other websites. These act as if you visited that website directly, and it may collect data about you and use cookies.

We may also share information if the law requires it, or to protect the safety of a member.

Media

Photos you upload can be seen and downloaded by other members. Photos can carry hidden location data (GPS). Turn off location tagging in your camera, or remove it before uploading, if you don’t want to share it.

How long we keep it

  • Active members: we keep your profile for as long as you are a member. You can view and edit your details at any time on your profile, in the app or on the website. Usernames can’t be changed.
  • Alumni: when you stop playing, a manager may move you to Alumni. Your account stays so you can be invited back, until you or a manager delete it.
  • Comments and posts: kept so conversations stay readable, unless they are removed by you or a manager.

Deleting your account

You can delete your account at any time: in the app, open My Player Profile and tap Delete my account, then confirm. A manager can also delete it for you.

When your account is deleted, we permanently delete your email addresses, phone number, birth date, emergency contacts, profile and picture, positions and ratings, game answers and notes, attendance, messages, notifications, waiver signatures and sign-ins. Events and announcements you created stay for the club and are moved to a manager.

Two things can stay:

  • Payment records, which the club must keep for its accounts: your name, the season, what the payment was for, the amount, the method and the date. Nothing else is kept with them.
  • Alumni contact details, only if you choose. When you delete your account you can tick “Keep my contact details in the alumni records”. If you do, we keep your name, email and phone so managers can invite you to special events. Ask a manager at any time and they will remove them.

Your rights

You can ask us to:

  • give you a copy of the personal information we hold about you
  • correct anything that is wrong
  • delete your information, except the payment records described above and anything the law requires us to keep
  • remove your alumni contact details
  • stop using information you agreed to share, such as the alumni contact details

Message a manager in the app or on the website. We will reply within 30 days.

Security

Access to the website and app requires a confirmed, approved account. The app talks to the website over an encrypted connection (HTTPS), and only managers can see sensitive details such as emergency contacts and payments. No system is perfectly secure, so please use a strong password and keep it to yourself.

Children

Friday Night Hockey is an adult club. The website and app are not meant for anyone under 18, and we do not knowingly collect information from children.

Changes to this policy

When we change this policy we update the effective date above. If the change matters, we ask every member to read and agree to the new version the next time they sign in.